A five-person team moved daily standups to a Dola AI + mymeet.ai combo: preparation, meeting, and minutes now take 30 minutes instead of 2 hours (-75%). Tasks and regulations are automatically generated, chaos has been turned into a transparent action flow, and the approach scales easily without cost growth.
Monthly savings:
- Labor costs: ~150 person-hours
- Savings: ~145,500 RUB
Client
A small team leader on individual support. A young team, many tasks, limited resources.
Initial Situation
- Daily standups to update the deal pipeline.
- Each meeting required preparation: task list, summary of completed work, plans.
- During the meeting, one had to simultaneously participate in the discussion and capture important thoughts.
- After the meeting: formalize tasks, verify them, place them in the management system.
Implemented AI Solution
- DOLA AI — a Telegram bot for personal use: calendar sync, quick task addition, meeting conflict detection.
- mymeet.ai / loom.com — for recording online meetings (90%+), transcription, and scenario-based processing.
- Custom GPT bot — processes meetings: captures discussions, summarizes, highlights key points.
- Deal pipeline scenario — output is a table with deal number, name, status, stage, client, and leverage points to accelerate closing.
Results
- The leader prepares for meetings better but spends far less time.
- All routine work is automated.
- Focus is on decision-making, not on searching for notes.
- Chaos has turned into a transparent action flow.